Preanalytical Phase Conference

Join the preanalytical and laboratory medicine community

Providence Marriott Downtown
1 Orms St, Providence, RI 02904
Thursday, October 23 – Friday, October 24, 2025

Poster abstract submission for the ADLM Preanalytical Phase Conference is now closed.

Authors of accepted abstracts will be invited to display their poster(s) during the meeting and will have their abstract published in a supplement article in peer-reviewed publication of The Journal of Applied Laboratory Medicine (JALM; see 2023 abstract as an example).

Key dates and deadline

• May 6: Submission site opens.
• August 18: Deadline to submit (end of day).
• September 5: Acceptance notices sent. View accepted abstracts
• September 15: Registration deadline for poster presenters (required to present).
• October 23-24: Poster presentation at the conference.
• January 2026: Abstract publication in JALM. See recent examples. 
• Questions? Contact us at [email protected]. 

Poster guidelines

Presentation requirements

The abstract submitter must also be the first author and will be the poster presenter if accepted.

• Registration. The first author must confirm participation and show proof of registration by September 15 to be included in program materials. Please note that early registration closes on September 15. 
• Presentation. Accepted abstracts are eligible for publication when the first author registers with an appropriate registration and presents a physical poster in person at the conference to be held at the Providence Marriott Downtown from October 23 – 24, 2025. No virtual presentations are permitted.
• Changes. Any requests to change the presenting author must be made in writing to [email protected]  by October 9. Any new presenting author approved will need to follow the above presentation requirements.

Poster appearance & templates

Optional ADLM poster templates are provided for convenience.

• Poster presenters are welcome to use their own templates and software to create their printed poster(s).
• Logos and trademarks may be included on your poster but should not be so prominent that they interfere with the learners’ understanding and should not obscure or detract from the educational content. They may also not be used in a promotional manner.
• The information you display should have a professional appearance.

POSTER TEMPLATES

Poster text & size

To ensure visibility and consistency across poster displays, please follow these formatting requirements:

• Poster size. Maximum dimensions are 46 inches x 46 inches (117 cm x 117 cm). Posters exceeding these limits may be cut, folded, or adjusted to fit the display area.
• Title and numbering. Use a minimum 72 pt font (approx. 1 inch / 2.5 cm in height).
• Subheadings. Use a minimum of 36 pt. font (approx. 0.5 inches or 1 cm height).
• Body text. Use a minimum of 24 pt. font (approx. 0.3 inches or 0.8 cm height) and readable from 5–7 feet (1.5–1.7 meters) away.
• Poster number. An abstract number will be provided by ADLM and placed in the upper corner and measures 8.5 inches wide by 5.5 inches high   (approx. 22 cm x 14 cm).

Poster content

Your poster presentation should contain a clear description of the following:

• Title as submitted in your abstract submission.
• Presenting author and all co-authors (if applicable).
• Author affiliations.
• Background of your study (why you did this work).
• Method(s) used to achieve a solution.
• Results obtained (figures, tables, etc.).
• Conclusions and importance of your work to the field of preanalytics.

Poster printing

• ADLM does not provide poster printing services. It is the responsibility of poster presenters to prepare and print their poster(s) for display on the provided poster boards.

Poster schedule

• Exact location details will be provided closer to the meeting date.
• Poster presentations will be on display from 8 a.m. to 5:30 p.m. on Thursday, October 23. 
• On arrival, pick up your badge at registration and identify your poster number for your spot at the poster presentation section.
• Your poster is to remain on display for the duration of the conference and removed by Friday, October 24 at 12:00 p.m.
• ADLM is not responsible for posters left on boards after the conference concludes.

Poster withdrawal

• The first author must notify ADLM, in writing at [email protected], that they wish to withdraw their poster. Requests from co-authors will be denied.
• Withdrawn posters are not eligible for publication in JALM.
• Failure to present an accepted poster without prior notification may jeopardize your ability to present at future meetings.

List of accepted poster abstracts

Accepted posters are listed in alphabetical order by last name. Poster numbers will be assigned before the conference. Poster presentations will be on display on Thursday, October 23. 

• Evaluation of Hemolysis Thresholds for Potassium Results in a Tertiary-Care Pediatric Hospital
  Niluksha Abeykoon, Perelman School of Medicine, University of Pennsylvania and Children's Hospital of Philadelphia, Philadelphia, PA, United States
• Lipid and Bilirubin Cross-Interference on Hemolysis Detection on GEM Premier 7000 with iQM3
  Lara Adib, Werfen, Bedford, MA, United States
• Assessment of Pre-analytical quality indicator through applying Six sigma principle -Performance of a Clinical Chemistry Laboratory.
  Humaira Ahmed, Dow International Medical College, Karachi, Pakistan
• Evaluation of the Performance of BD Vacutainer® Rapid Serum Tubes for Barrier Integrity Pre- and Post-Simulated Transport
  Nasrin Al Thubian, BD, Mississauga, ON, Canada
• Analysis of Sample Recollections in an Outpatient Laboratory: A 5-Year Big Data Study
  Mateus Alexandre, Emilio Ribas Medicina Diagnóstica, Fortaleza, CE, Brasil
• Root cause analysis of pre-analytical errors in laboratory diagnostics
  Zahra Bolandbala, University Of California San Francisco, San Francisco, CA, United States
• Blood Culture Collection: An Effective Approach to Reduce Costs and Contamination Rates
  I'Esha Bowens, Baptist Memorial Hospital- North Mississippi, Oxford, MS, United States
• Two years of serial hs-cTnT from 9 Edmonton and Calgary hospitals demonstrate Barricor’s™ highly significant preanalytical error reduction
  George Cembrowski, Laboratory Medicine and Pathologiy, University of Alberta, Edmonton, AB, Canada
• Improving Pre-Analytical Processes Through Post Phlebotomy Time-out
  Fiona Chan, Singapore General Hospital, Singapore
• Pre-Analytical Risk Assessment in a NABL-Accredited Laboratory A Data-Driven Approach to Sample Integrity and Diagnostic Accuracy
  Jagdish Chandarana, Vedant Diagnostic Center, Rajkot, Gujarat, India
• Evaluating Large Language Models for Automated Mapping of Laboratory Test Names to LOINC
  Wenhan Cheng, University of Utah, Salt Lake City, UT, United States
• Hemolysed sample-A potential quality indicator of the pre-analytical process in a clinical chemistry laboratory.
  Raghavi Chenniappan, Kmchihsrk, Coimbatore, Tamil Nadu, India
• You're So Vein: A Comparative Analysis of Capillary Collection Devices
  Bradley Collier, Labcorp, Burlington, NC, United States
• Associations Between Elevated Red Blood Cell Parameters and Hemoglobin A1c Levels in Type II Diabetes
  Jose Gomez-Garcia, Umass Pathology Residency Program, Worcester, MA, United States
• Evaluation of capillary blood self-collection devices for EDTA whole blood: sample adequacy and user experience
  Rachana Gurudu, Mayo Clinic, Rochester, MN, United States
• Optimizing intra-lab and extra-lab preanalytic workflows to improve morning lab testing
  Nicholas Heger, Tufts Medical Center, Boston, MA, United States
• Reducing Procedural Variability: A Standardised Approach to Phlebotomy Training
  Nazurah Jaafar, Singapore General Hospital, Singapore
• Stability of retained serum samples for add-on chemistry testing after 48 hours of refrigerated storage in BD Vacutainer® SST tubes
  Pallavi Jain, Batra Hospital and Medical Research Centre, Delhi, India
• Reducing rainbow draws through laboratory stewardship: A preanalytical quality improvement initiative targeting unnecessary blood collections
  Bilal Khan, Cooper University Hospital - Department of Pathology and Laboratory Services, Camden, NJ, United States
• Evaluating EDTA contamination thresholds for ALP in an academic medical center
  Jillian Kodger, Yale University, New Haven, CT, United States
• Laboratory specimen collection method has a direct impact on stability and analytical results
  Alexander Kolb, Boston Childrens Hospital, Boston, MA, United States
• Keep calm and carry on: centralizing testing from an OR satellite lab
  Regina Kwon, University of Washington, Seattle, WA, United States
• Optimizing Specimen Collection Practices to Improve Accuracy of Blood Gas Results:  A Collaborative Quality Project Between Nursing and Laboratory
  Amy Lawrence, Phoenix Children's, Phoenix, AZ, United States
• Piecing together the potassium puzzle: Utilization of a standardized laboratory flow chart to distinguish true hyperkalemia from pseudohyperkalemia
  Lisha Leonard, Mayo Clinic, Rochester, MN, United States
• The impact of hemolysis on high-sensitivity troponin testing:  key insights & implications
  Hind Malaeb, University of Kentucky, Lexington, KY, United States
• Lab Redefines Cancel Culture Through Targeted Educational Lessons For Nursing Units
  Grace McGrath, Childrens Hospital of Philadelphia, Philadelphia, PA, United States
• Large-scale retrospective evaluation of hemolysis, icterus, and lipemia index reproducibility on Roche cobas analyzers
  Anna Merrill, University of Iowa, Iowa City, IA, United States
• Data-driven optimization of tube fill requirements for PT and PTT on the automated CS-5100 coagulation analyzer
  Anna Merrill, University of Iowa, Iowa City, IA, United States
• Improving Sample Integrity: Preclinical Evaluation of a Hemolysis-Reducing Blood Collection Device
  Natasha Mody, Johns Hopkins University, Baltimore, MD, United States
• Evaluation of Blood Collection Tube Performance in Pooled vs. Individually Collected Venous Serum Samples
  Monisha Parikh, BD, Franklin Lakes, NJ, United States
• Impact and frequency of samples with insufficient volume on laboratory testing
  Nicholas Popp, Mass General Brigham, Boston, MA, United States
• Reducing Recollection of Laboratory Specimens in the Neonatal Intensive Care Unit While Improving Communication and Collaboration.
  Leigh Price, Spartanburg Medical Center, Spartanburg, SC, United States
• Hemolysis severity is correlated with patient race and social vulnerability at the population level.
  Nicholas Spies, Univ. of Utah/ARUP Laboratories, Salt Lake City, UT, United States
• Implementation and evaluation of pre-analytical indicators in arterial blood gas analysis: experience from two hospital laboratories
  Juan Manuel Vargas-Morales, Universidad Autónoma de San Luis Potosí, San Luis Potosí, México
• Influence of Iodinated Contrast Media on Gel Separator Performance and clinical laboratory tests
  Kyle Veasey, Henry Ford Health, Detroit, MI, United States

Submission guidelines

Submission process

The abstract submitter must also be the first author and will be the poster presenter if accepted.

• ADLM membership is not required.
• Multiple abstract submissions are welcome.
• There is no fee to submit an abstract.
• All abstracts must be submitted using the abstract template and uploaded to ADLM’s online submission system. Email submissions will be deleted.
• Abstracts that are submitted and complete at the time of the deadline will be peer reviewed by the planning committee.
• Notices will be sent by September 5.

Registration & presentation requirements

• Registration is required to present accepted poster abstracts. 
• If accepted, confirmation of participation and proof of registration is due by September 15.
• If accepted, the abstract submitter must also serve as the poster presenter and will present their printed poster in person at the conference to be held at the Providence Marriott Downtown from October 23 – 24, 2025. No virtual presentations are permitted.

Abstract requirements

General

• All abstracts must be submitted using the abstract template. 
• All abstracts must represent original research relevant to the field of preanalytics.
• Abstracts cannot be previously published in a peer-reviewed journal by the submission deadline.
• Abstracts must be educational in nature. Promotional abstracts will be declined.
• Abstracts must be presented in English.
• Abstracts may not contain links to outside websites.

Title (25 words or less)

• Use sentence case.
• Keep titles succinct, descriptive, and use symbols sparingly.

Author names(s)

• Underline the submitter’s name. This will be the presenting author and must be listed first.
• Co-author’s names must follow, separated by commas, and with a period at the end. There are a maximum of 10 co-authors.
• Include first initial, middle initial (if desired), and last name.
• Do not include titles (Professor) or degrees (PhD).
• List the appropriate affiliation superscript after each author.
• Example: J. W. Smith¹, D. Jones², N. Wagner¹.

Author affiliation(s)

• List the affiliation with institution and location for each author.
• Begin each affiliation with a numbered superscript and separate each with a comma. Do not include a period at the end.
• Affiliations should be listed in the order of the author names.
• Only list a single entry if the affiliation is used for multiple authors.For US locations, include the 2 letter State code. For non-US locations, include the country
  Italicize text.
• Example: ¹Mayo Clinic, Rochester, MN, ²University of Toronto, Toronto, ON, Canada

Author changes

• Any requests to change the presenting author must be made in writing to [email protected] by October 9, 2025.

Abstract body (500 words or less; no images)

• Abstracts have a strict limit of 500 words or less.
• Abstract may not contain links to outside websites.
• Abstract may not contain images, graphics, or tables,
• Abstract bodies must include the 4 required sections, or they may be withdrawn:
  • Background
  • Methods
  • Results
  • Conclusion
• Funding may be acknowledged during the poster presentation, including any financial support or grants received for the research. If funding is included, it will count toward the 500-word limit.

Category (single select only)

Abstract submitters must select the single best option to categorize their abstract on submission.

• Analytics and Lab Information Systems
• Laboratory Management (including training)
• Patient (Biologic Status)
• Sample Collection
• Sample Transport
• Sample Interferences
• Sample Processing
• Storage and Stability

Review criteria

• Abstracts that are submitted and complete at the time of the deadline will be peer reviewed by the planning committee and evaluated for clarity, scientific impact in the field of preanalytics, and integrity.
• All decisions by the planning committee are final.
• Notices will be sent by September 5.

Publication in JALM

• Abstracts will be published in The Journal of Applied Laboratory Medicine as a supplement if they are accepted and presented in accordance with ADLM’s policies. See recent examples.
• Accepted abstracts are eligible for publication when the first author registers with an appropriate registration and presents a physical poster in person.

Abstract withdrawal policy

• The first author must notify ADLM, in writing at [email protected], that they wish to withdraw their abstract. Requests from co-authors will be denied.
• Withdrawn abstracts are not eligible for publication in JALM.